Use of Generative AI

Policy on the Use of Generative AI in Academic Publishing

1. Overview
This policy outlines the appropriate and ethical use of artificial intelligence (AI) tools in writing, reviewing, and editing academic papers. Its main aim is to uphold scholarly integrity and maintain high ethical standards across all submissions.

2. Scope
The policy applies to all AI tools that generate content—such as text, images, visual data, or analytical suggestions—based on user input. This includes, but is not limited to, AI-driven writing aids, coding assistants, and visualization tools.

3. Core Principles

  • Academic Integrity and Original Work
    AI should not be used to create false content or replace genuine scholarly work. It may assist but not replace the intellectual contributions of the researcher.

  • Author Accountability
    Authors are fully responsible for the validity, originality, and compliance of their work, regardless of any AI tool usage.

4. Acceptable Uses of AI
AI tools can be used for:

  • Correcting grammar, spelling, and syntax.

  • Generating figures or charts from real, cited data.

  • Assisting with outlines or planning, as long as the final writing is original and human-created.

5. Prohibited Uses
AI must not be used to:

  • Fabricate data, references, or findings.

  • Paraphrase or duplicate existing content without proper citation.

  • Produce content falsely presented as original scholarly analysis.

6. AI and Authorship
AI tools cannot be credited as authors. Only individuals who provide substantial intellectual input and take responsibility for the work may be listed as authors.

7. AI in Peer Review
If a reviewer uses AI to support their evaluation, they must inform the editorial team. AI may assist but not replace thoughtful, independent peer assessment.

8. Disclosure Requirements
Authors must disclose any use of AI within the manuscript or its supporting documents, specifying:

  • Which AI tools were used.

  • What tasks they supported (e.g., proofreading, visualization).

Example Disclosure Statement:
"AI tools were used solely for language editing using [Tool Name]. All research design, analysis, and writing were performed by the authors."

9. Editorial Oversight and Compliance
Editors may request further details or revisions if AI usage is unclear or excessive. Violations of this policy can lead to manuscript rejection, withdrawal, or formal notification to relevant institutions.

10. Continuous Review and Updates
This policy will be reviewed and updated regularly to reflect evolving standards, technologies, and ethical considerations in academic publishing. Authors, reviewers, and editors are encouraged to stay informed about updates and best practices regarding the responsible use of generative AI tools.